Pharma.Aero is hiring!

To support our Back Office, Pharma.Aero is looking for a part-time Consultant Administrative Assistant.

Interested to contribute to our mission? Thrilled after reading the job description? Get in touch with us! (deadline for cv and application letter is 15 February 2022)

Job description –  Consultant Administrative Assistant (Back office support)

You will support the Back Office with different tasks such as:

• Daily administrative support: handling incoming and outgoing e-mails and correspondence, agenda, setting up meetings, calls and events (all practical arrangements such as travel logistics, registrations, visuals, etc.), maintaining the filing system
• Internal calls/meetings: planning, agenda, slides, meeting minutes, follow-up/reminder action points discussed
• Administration for Masterclass: registrations, visuals, assisting the Steering Committee (main tasks except for finance)
• Administration for General Assemblies and Members Dialogue (online or on site): slides, meeting minute, flights, hotels, conference rooms, etc.
• External communication and Marketing: posting on website, Social Media, contact with press and creation of visuals
• Take part in the weekly Back Office meetings
• Internal Newsletters: gather required information according to deadlines
• Assist in following-up on credit control
• Depending on the needs of your team, you will be able to take up additional tasks such as: assisting in recruiting project experts and project managers for our projects, create reporting visuals for projects

The ideal Profile:

• You hold preferably a bachelor’s degree in Secretariat/Office Management or equivalent by experience
• You have an excellent knowledge of English (both written and spoken)
• You have an excellent command of the MS Office: PowerPoint, Excel, Word, Outlook
• You are a perfectionist in the execution of your tasks
• You are flexible about the job content and your schedule (we are working with different time zones)
• You have great organizational skills and are able to prioritize
• You are flexible in changing circumstances
• You can demonstrate maturity and autonomy in your work, and you are service & solution oriented

Practicalities and offer:

• 100% remote job
• Weekly meeting and report to the Back Office Consultant and the Secretary General
• Consultant contract: yearly contract, time allocation equivalent to a half-time (5 half days Mon-Fri or based on the needs)
• The possibility to be part of a challenging and international work environment where your support will be highly appreciated

If you are ready to provide an outstanding support to ensure efficiency and effectiveness within a demanding work environment, apply now for this new challenge by sending your motivational letter and cv to secgen@pharma.aero and administration@pharma.aero before 15 February 2022.